Privacy statement

Collection and use of personal data from customers, suppliers and other contractors

We would like to draw your attention to the fact that we will collect and use the personal data you provide to us because this is necessary to conclude and execute any agreement with you. This applies both to our (potential) customers and to parties from whom we purchase goods and/or services. If you are a (potential) customer of ours, we use your data to be able to send you a quotation, to determine which specifications or wishes  a certain item or service must meet, to be able to deliver goods or to carry out work for you, to be able to invoice and to communicate with you smoothly and efficiently about implementation aspects of the agreement.

If you are a (potential) supplier or other contractor, your personal data are also necessary for the conclusion and implementation of the agreement. When purchasing, this is necessary to be able to let you know which specifications or wishes a particular item or service should meet in our opinion, to be able to send a request for quotation or to place an order with you, to be able to pay your invoices and communicate with you smoothly and efficiently about other aspects of the agreement.

You are not obliged to provide us with your personal data. However, if you are not provide us, or with insufficient personal data, it is possible that we will not be able to carry out the aforementioned activities.

Transfer to third parties

In connection with the performance of a possible agreement with you, we may have to provide your personal data to parties that supply us with parts, materials and products or perform work on our behalf. We also use external server space for the storage of (parts of) our sales and purchase administration, which includes your personal data. For that reason, your personal data will be provided to our server space provider.

 

Direct marketing

If you regularly order from us, we will store and use the personal data you have provided to inform you personally by e-mail in the future about our existing and new products and services and to make you an offer for this if necessary. We have a legitimate interest in using your personal data for this purpose, namely the marketing of our products and services. Every time we send you an advertising email, you have the option to let us know that you no longer wish to receive this. See the unsubscribe link at the bottom of every mailing. If you are a one-time customer of ours, we will only send you advertising messages if you have given us your permission in advance.

Retention period of personal data

If you have requested a quote from us but you have not become a customer with us, we will delete your data no later than one year after our last contact. Also if we have received a quotation from you, but we have not become your customer, your personal data will be deleted no later than one year after our last contact. If you have become a customer of ours or if we have become yours, we will keep your personal data for a period of seven years after the end of the financial year in which the agreement with you was fully performed. The seven-year period corresponds to the period within which we are obliged to keep our records for the tax authorities. After this period we will delete your personal data.

Your rights

You have the right to ask us to view your own personal data. If there is reason to do so, you can request us to supplement your personal data or to correct inaccuracies. You also have the right to request that your personal data be deleted or the use of your personal data restricted. You can also object to the collection and use of your data or submit a complaint to the Dutch Data Protection Authority. Finally, you can request us to obtain your personal data or to transfer that data to another person. To exercise your rights, you can contact:

Purchase department

Rooijsestraat 29

6621 AH Dreumel

Info@vme-trading.com

 

You can of course also contact us with questions or for more information about the collection and use of your personal data.
Publication date: May 2021

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